Goal of the Data Protection Policy

The goal of the data protection policy is to depict the legal data protection aspects in one summarising document. It can also be used as the basis for statutory data protection inspections, for example by a customer within the scope of commissioned processing. This is not only to ensure compliance with the European General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) 2018, but also to provide proof of compliance.

Brief Description of Commercial Roofing & Cladding Ltd and Motivation to Comply with Data Protection

The goal of the data protection policy is to depict the legal data protection aspects in one summarising document. It can also be used as the basis for statutory data protection inspections, for example by a customer within the scope of commissioned processing. This is not only to ensure compliance with GDPR and DPA 2018, but also to provide proof of compliance.

Security Policy and Responsibilities in the Company

For a company, in addition to existing corporate objectives, the highest data protection goals are to be defined and documented. Data protection goals are based on data protection principles and must be individually modified for every company.

Determination of roles and responsibilities, such as representatives of the company, operational data protection officers, coordinators or data protection team and operational managers.

Commitment to continuous improvement of a data protection management system.

Training, sensitisation and obligation of the employees.

Legal Framework in the Company

• Industry specific legal or conduct regulations for handling personal data.
• Requirements of internal and external parties.
• Applicable laws, including any special local regulations.
• Conducted internal and external inspections.
• Determination of protection needs with regard to confidentiality, integrity and availability.

Existing Technical and Organisational Measures (TOM)

Appropriate technical and organisational measures must be implemented and substantiated, taking into account the purpose of processing, the state of technology and implementation costs. The description of implemented TOM can be based on ISO/IEC 27002 and ISO/IEC 29151 guidelines for the protection of personal data.

Examples of such guidelines include:

• Guideline for the rights of data subjects
• Access control
• Information classification and handling
• Physical and environmental security for end users
• Permissible use of company assets
• Information transfer guidelines, including screen lock requirements
• Mobile devices and telecommuting
• Restriction of software installation and use
• Data backup
• Information transfer
• Protection against malware
• Handling technical weak points
• Cryptographic measures
• Communication security
• Privacy and protection of personal information

Supplier relationships, including regular inspection and evaluation of data processing and the efficacy of implemented technical and organisational measures.

This policy will be reviewed at regular intervals to ensure that it continues to be effective and meet customer expectations.

Last review of this Policy: 9th March 2026